The development company worked with many suppliers and needed a formalized and digitized process for processing and paying incoming bills. Invoice approvals and accounting submissions were conducted via email, leading to various issues, including lack of visibility on invoice status, payment delays, conflicts with suppliers, and excessive time spent by accountants entering data into the ERP system.
Utilizing Power Platform and Azure, a service was developed for processing and approving incoming invoices:
The Power Apps application provides a comprehensive suite of functionalities. Users can view all invoices, both in progress and processed, and compare AI-recognized data with the original file for data correction and addition. It features customizable approval routing based on invoice parameters, enables department head's final approval, and facilitates sending invoices to SAP and receiving updates. Additionally, the application supports push and email notifications for new invoice validation/approval and status changes, all within a role-based security model.
The company now has a unified system for approving incoming supplier invoices, that standardizes the approval process across different invoice types, and saves employee time. The most significant benefit is the drastic reduction in approval and payment processing time—from up to a month to only 3-5 working days. This achievement is attributed to:
